Weekly Box Office Report¶
Roles: Box Office, Admin
This report is available under the Reconciliation Reports permission group.
Navigation: Admin Menu > Reports > Weekly Box Office
Purpose¶
The Weekly Box Office report provides an aggregate summary of ticket sales for a selected week. It is designed for management reporting, giving a high-level view of box office activity across all productions and performances within the reporting period.
Generating the Report¶
- Navigate to Admin Menu > Reports.
- In the Weekly Box Office section, select the week ending date using the date picker.
- Click Show to display results on screen, or Download to export a CSV file.
Input Fields¶
| Field | Required | Description |
|---|---|---|
| Week Ending Date | Yes | Select the Saturday that ends the reporting week. The report covers the 7-day period ending on the selected date. |
Week Boundaries
The week ending date determines the full 7-day window. Make sure you select the correct Saturday to capture the week you want to report on.
Output Format¶
On-Screen Display¶
The report displays a summary table with aggregate sales data for the selected week, including:
| Column | Description |
|---|---|
| Production | Name of each production with sales during the week |
| Tickets Sold | Total number of tickets sold |
| Gross Revenue | Total revenue from ticket sales |
| Net Revenue | Revenue after fees and adjustments |
| Comps | Number of complimentary tickets issued |
The report includes subtotals by production and a grand total row summarizing the entire week.
CSV Download¶
The CSV download contains the same data as the on-screen display, formatted for import into spreadsheet applications. Use this for archival purposes or to incorporate into weekly management reports.
What Is Included¶
- All ticket orders processed during the selected week
- Revenue broken down by production
- Complimentary ticket counts
- Fee summaries
- Sales across all ticket classes and performances
Typical Use Cases¶
- Weekly management reporting: Provide leadership with a regular snapshot of box office performance.
- Trend analysis: Compare week-over-week sales to identify trends during a production's run.
- Financial reconciliation: Cross-reference weekly totals with payment processor statements.
- Board reporting: Use weekly summaries as building blocks for monthly or quarterly board reports.
Consistent Reporting
For consistent week-over-week comparisons, always use the same day of the week as your ending date. The system defaults to Saturday boundaries.