Daily Receipts Report¶
Roles: Box Office, Admin
This report is available under the Box Office Reports permission group.
Navigation: Admin Menu > Reports > Daily Receipts
Purpose¶
The Daily Receipts report provides a day-by-day breakdown of all sales transactions within a specified date range, organized by payment type. It is the primary tool for daily financial reconciliation, allowing box office staff to verify that recorded sales match payment processor records and cash drawer counts.
Generating the Report¶
- Navigate to Admin Menu > Reports.
- In the Daily Receipts section, enter a start date and end date.
- Click Show to display results on screen, or Download to export a CSV file.
Input Fields¶
| Field | Required | Description |
|---|---|---|
| Start Date | Yes | The first date to include in the report |
| End Date | Yes | The last date to include in the report |
31-Day Maximum
The date range is limited to a maximum of 31 days. If you enter a range longer than 31 days, the system will display an error. For longer periods, run the report in multiple segments or use the Weekly Box Office report.
Output Format¶
On-Screen Display¶
The report renders a table showing daily totals broken down by payment type:
| Column | Description |
|---|---|
| Date | The transaction date |
| Credit Card | Total credit card payments processed that day |
| Cash | Total cash payments received |
| Check | Total check payments received |
| Comp | Total value of complimentary tickets issued |
| Gift Certificate | Total gift certificate redemptions |
| External | Total external payments (e.g., invoiced amounts) |
| Daily Total | Sum of all payment types for the day |
The report includes a grand total row at the bottom summarizing the full date range.
CSV Download¶
The CSV download includes the same summary columns as the on-screen display, plus expanded detail rows with full order-level information:
| Additional CSV Columns | Description |
|---|---|
| Order ID | Individual order identifier |
| Customer Name | Buyer name |
| Production | Production associated with the order |
| Performance | Specific performance date and time |
| Ticket Class | Ticket pricing tier |
| Quantity | Number of tickets in the order |
| Amount | Order total |
| Payment Method | Specific payment method used |
| Transaction ID | Payment processor reference number |
Full Detail in CSV
The CSV download contains significantly more detail than the on-screen summary. Use the download when you need order-level data for reconciliation or auditing.
Typical Use Cases¶
- Daily reconciliation: Compare the credit card total against your Stripe dashboard or payment processor statement at the end of each business day.
- Cash drawer balancing: Verify that the cash total matches the physical cash count.
- Auditing: Use the detailed CSV to trace individual transactions when discrepancies arise.
- Month-end close: Run the report in weekly segments to compile monthly financial summaries.
Tips¶
- Run this report at the end of each business day to catch discrepancies early.
- The Download option gives you order-level detail that is not visible in the on-screen summary. Always use the download for formal reconciliation work.
- If you need more than 31 days of data, run multiple reports and combine the CSVs in a spreadsheet.